HealthVines is a unified VMS and MSP platform — purpose-built for healthcare contingent workforce management. Less friction. Full compliance. One source of truth.
How it works
HealthVines connects hospitals, staffing agencies, and caregivers in a single real-time workflow — from order creation to timesheet approval.
A facility manager submits a staffing request — via the web portal or the mobile app with voice-driven entry — specifying unit, specialty, dates, and shift times.
The staffing agency reviews the Order, matches a credentialed caregiver from their network, and submits a candidate. The hospital reviews and confirms the assignment.
The caregiver clocks in and out on the mobile app. Timesheets flow automatically to approval, then trigger invoicing — all within the same platform.
For Hospitals & Health Systems
Replace expensive MSP middleware with a platform that gives your team full visibility into orders, credentialing, schedules, and spend — from one dashboard.
Create and track staffing requests across all units and campuses. Set rates, requirements, and approval flows per department.
Every caregiver's licenses, certifications, and onboarding documents are tracked with expiry alerts — Joint Commission audit-ready at all times.
See who is working, on which unit, and for which agency — in real time. Cancel shifts or report no-shows from the mobile app in seconds.
Timesheets submitted by caregivers are routed for approval and automatically generate invoices — reducing manual reconciliation to zero.
Access charge-rate benchmarks, fill rate trends, and spend forecasting tools to negotiate better contracts and plan labor budgets.
For Staffing Agencies
HealthVines gives your agency the infrastructure to operate as a full MSP — manage hospital relationships, sub-contracted agencies, caregiver pipelines, and billing from a single platform.
Act as the single point of contact for your hospital clients. Route orders to your internal team or sub-contracted agencies, with margin visibility at every layer.
Manage your entire caregiver network in one place. Caregivers complete onboarding — including credential uploads and document review — through the mobile app.
Define your credential requirements per role. Track expiry, review submissions, and maintain real-time compliance status across your entire caregiver pool.
Caregivers claim shifts, clock in/out, and track earnings on iOS and Android. Facility managers post orders and respond to schedule events — all from their phone.
Rate cards, automated invoice generation, and payment tracking — built for the multi-agency billing complexity of healthcare staffing.
HealthVines applies AI throughout the platform — not as a feature you configure, but as infrastructure running silently in the background so every interaction is faster, smarter, and more accurate.
When an Order is posted, AI ranks available caregivers by specialty, credentials, availability, and past placement performance — surfacing the best fit in seconds, not hours.
Placement layerDocuments submitted by caregivers are scanned, classified, and cross-checked against requirement sets automatically. Expiry tracking and renewal reminders require zero manual intervention.
Compliance layerFacility managers speak naturally into the mobile app. AI transcribes, extracts structured fields — unit, specialty, dates, shift times — and pre-fills the Order form ready for a single-tap confirmation.
Scheduling layerAI monitors market rate shifts, fill rate trends, and your own billing history to surface anomalies, flag above-market spend, and recommend contract adjustments before they impact your budget.
Billing layerHistorical scheduling patterns, seasonal trends, and facility census data are used to predict staffing demand before gaps open — giving agencies a head start on sourcing.
Workforce layerClock-in patterns, geolocation signals, and shift schedules are compared in real time. Outliers — potential errors or discrepancies — are flagged automatically before they reach the approval queue.
Timekeeping layerWhether you are a health system eliminating MSP fees or an agency looking to modernise your operations, HealthVines has a path for you.
Cut out the MSP fee layer and manage your contingent workforce directly with full compliance, scheduling, and invoicing built in.
Request a demo →Run your MSP business with a platform designed for the healthcare staffing lifecycle — from caregiver onboarding to invoice payment.
Request a demo →Get in touch
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